Department of Children & Family Services - Building a Stronger Louisiana CLOSEPRINT

Information for Current Residential
Licensed Providers

Report a Critical Incident to Licensing
(For use by DCFS licensed providers only)

 

Residential Type IV rEGULATIONS Effective mARCH 1, 2017 (2.22.17)
DCFS Licensing has updated the regulations to operate a Type IV (formerly Class A) residential facility.

Residential Home Standards Type IV


Flu facts for children (10.11.16)
Flu season is approaching; preparing early and implementing preventive measures are essential steps to help your facility see fewer flu cases this year.

Louisiana Revised Statute 46:1428 requires facilities to make specific information concerning the influenza immunization available to each child's parent or legal guardian and to each youth aged eighteen or above, so that they may take appropriate precautionary actions.

To fulfill the legislative requirement, download and print this 2016 influenza information sheet, Flu Facts, developed by the Louisiana Department of Health as soon as you receive this notice. This information must be made available by November 1st to each child's parent or legal guardian and to each youth aged eighteen or above. Therefore, if you provide services for children/youth not in the custody of the State of Louisiana, it is required that you provide the information sheet to each child's parent or legal guardian and to each youth aged eighteen or above .

By providing parents, guardian, and youth with this information and by taking the recommended preventative actions in your facilities, the Department of Children and Family Services hopes to minimize the effects of this year's flu season on the children/youth served in your facilities.

Visit www.ldh.la.gov/FightTheFlu for more information on how to fight the flu.

 

APPLICATION and form update (10.10.16)
DCFS Licensing has updated forms to operate child residential facility, child placing agency, juvenile detention facility, or maternity home.

 

UPDATED APPLICATION (08.01.16)
DCFS Licensing has issued an updated application for license to operate a child residential facility, child placing agency, juvenile detention facility, or maternity home.

 

Be Prepared: Know What to do if a Hurricane or Other Disaster Occurs in Your Parish (06.07.16)
If an emergency covers a large geographical area such as a parish or region of the state, the Department of Children and Family Services (DCFS) will closely monitor conditions out of concern for your safety and for the safety of the children and families you serve. In the event of a potential disaster, take the following steps to prepare:

  • Stay up-to-date with the status of any storm and its' impact on your area.
  • Ensure that DCFS has your current cell phone number and email address.
  • Be sure to review and update evacuation and safety plans.
  • Pay close attention to the messages from your local officials.
  • Sign up for the Parish Emergency Alert System.
  • Review the below useful links:
  • Be Safe.

As always, please let us know if we may assist you.

 

Influenza Information (11.04.15)
Flu season is approaching; preparing early and implementing preventive measures are essential steps to help your facility see fewer flu cases this year.

Louisiana Revised Statute 46:1428 requires facilities to make specific information concerning the influenza immunization available to each child's parent or legal guardian so that they may take appropriate precautionary actions.

To fulfill the legislative requirement, download and print this 2015 influenza information sheet, Flu Facts, developed by Department of Health and Hospitals as soon as you receive this notice. This information must be made available by November 1st to each child's parent or legal guardian. Therefore, if you provide services for children/youth not in the custody of the State of Louisiana, it is required that you provide the information sheet to each child's parent or legal guardian.

By providing parents with this information and by taking the recommended preventative actions in your facilities, the Department of Children and Family Services hopes to minimize the effects of this year's flu season on the children/youth served in your facilities.

Visit http://www.dhh.state.la.us/index.cfm/subhome/8 for more information on how to fight the flu.

 

Reasonable and Prudent Parents Standard (09.25.15)

 

Updated Residential Facility License (10.06.14)
DCFS Licensing has issued an updated application for license to operate a child residential facility, child placing agency or maternity home.


Review Emergency Preparedness Plans
(05.03.11)
DCFS is closely monitoring the situation regarding potential flooding on the Mississippi River and Louisiana's other waterways. Additionally, severe storms have recently impacted several parishes and hurricane season is now less than a month away. DCFS would like to remind providers to ensure that written procedures for emergencies and evacuations are updated and that you and your staff are adequately trained, equipped, and prepared in the event a hurricane or other disaster occurs.


Criminal Records Requirements for Child Care Facilities
(05.03.11)
Clarification to providers related to acceptable documentation of criminal records checks for Staff, Independent Contactors, Dept. of Education Employees, Early Start Service Providers, and CASA Volunteers and Staff.


LIST OF NATIONALLY ACCREDIATED RESTRAINT PROGRAMS
(02.02.10)
Child Residential Standards (7115.E.8) mandates that restraints are only to be used by employees trained by a certified trainer under a program that is on a state-recognized list of nationally accredited programs.


Rule Change effecting Child Placing and Transitional Living Providers (12.13.10)
Licensing Section is providing notice of its intent to repeal and amend sections of the LAC to comply with Act 64 of the 2010 Regular Session of the Louisiana Legislature.  Child Placing and Transitional Living Licensing regulations have been consolidated and rewritten and will be promulgated as Title 67, Part V., Subpart 8, Chapter 73, Child Placing Agencies.


Residential Licensing has moved (11.05.10)
Residential Licensing has consolidated offices with Child Care Licensing to form the DCFS Licensing Section. Please note our new contact information listed below:

DCFS Licensing
P.O. Box 260036
Baton Rouge, LA 70826
(225) 342-4350
(225) 663-3166



Guidelines for Reporting Critical Incidents
(10.01.10)
DCFS Licensing has released guidelines to Residential Care providers for reporting critical incidents that occur in a facility.


Performance-Based Contracts (07.26.10)
DCFS is moving toward a continuum of care service delivery method that is aimed to meet the needs of children and families. On June 30, 2010, DCFS held a meeting with current providers and individuals interested in providing child residential, foster care, or independent living services where they were introduced to the concept of performance based contracts and the role they will play in the process.  The participants were also presented with an overview of the inter agency Coordinated System of Care initiative.


Child Placing Agency Annual Statistical Report (06.11.10)
This notification is to remind licensed Child Placing Agencies that the annual statistical report required by LAC 48:4105.I.4 is to be submitted to the Licensing section by August 31st of each year. Please use the form (link to form) provided to report your agency’s child placement activities for the period covering July 1st through June 30th of the current state fiscal year.


State Central Registry and Risk Evaluation Panel Assessment (04.26.10)
Reminder for all DSS-licensed care providers to have on file a properly completed SCR-1 for all staff hired prior to January 1, 2010. If any staff file does not have this form, complete it immediately. If a staff member discloses that he/she does have a valid finding recorded on the SCR, follow the steps outlined in the January 25, 2010, letter.



Declaration of Emergency
(09.04.09, updated 03.15.10)
DSS, OFS and OCS have exercised the emergency provisions of the Administrative Procedures Act to ensure that substandard facilities providing out-of-home care for children and elderly or infirmed adults that have had their licensed revoked cannot immediately reapply for a new license. As stated in the Declaration of Emergency, "allowing facilities whose compliance with state law have consistently fallen below minimum standards of care to reapply poses a substantial risk of harm to children and elderly or infirmed adults in outof-home care on a regular basis, and an emergency rule is necessary to prevent this imminent threat to the public health, safety and welfare."



Residential Licensing Circulars

State Central Registry and Risk Evaluation Panel (01.28.10)
In a letter sent to residential care providers, DSS provides information relative to residential provider compliance requirements with recent legislation (ACT 388).


Licensing Enforcement Action Information
(11.12.09)
In a letter sent to residential care providers, DSS announced a new order to achieve more effective and consistent enforcement decisions and actions in care licensing.  As part of this new system for evaluating non-compliance in a more quantitative and qualitative manner, DSS  will be reviewing and charting the history of compliance for each licensed center based on new criteria: Serious, Numerous, and Repeated non-compliance.


H1N1 Flu Reporting for Residential Care (09.03.09)
Report cases of flu-like symptoms in your Residential Care center.


Renewal Applications
For renewals, the completed application and annual fee must be submitted to OCS at least 30 calendar days prior to the anniversary date of the current license.

A renewal license will be issued if, upon investigation, the provider continues to meet and maintain the minimum licensing standards and the annual licensing fee is paid.

If the application for renewal and fee are not received timely (30 days prior to the anniversary date) and the application is not completed thoroughly and accurately, the provider's license will expire on the expiration date shown on the license.  If the provider continues to operate the facility after the expiration date, the provider will be reported to the DSS General Counsel for operating an unlicensed facility.

A license must be renewed on an annual basis.  The month of issue of the initial license becomes the anniversary month for all renewals. Generally all licenses expire on the last day of the month. This expiration date will be printed at the bottom of the license.


What should  residential care providers do in the event of emergency?
In preparation for hurricane season and other emergencies, including natural and man made disasters, OCS Residential Licensing and Regulatory Services requires all Adult Residential providers to verify readiness. All licensed Adult Residential providers must use the DSS online Emergency Preparedness reporting system. Register with OCS to obtain a user ID and password to access the system.

In the event that a hurricane or other disaster occurs and produces widespread evacuation and extensive property damage, action may need to be taken to help ensure the safety of all individuals being cared for by licensed providers. If a disaster occurs and you are in one of the AFFECTED PARISHES, it may be necessary to suspend your license WITHOUT NOTICE until your facility or home can be verified as safe to provide care. This may be accomplished by a required State Fire Marshall inspection, State Health inspection, on-site Licensing inspection and/or other agency-mandated procedure to ensure the safety of the adults and/or children in your care. Your license would remain suspended until your facility is verified as safe.

If such a disaster occurs, you should check the DSS home page (www.dcfs.la.gov) to determine if your facility or home is located in an affected parish and for additional information and instructions in the procedures for re-instatement of your license. In addition, licensed providers should contact the OCS Residential Licensing and Regulatory Services at (225) 342-9734 as soon as possible once the hurricane or event has passed if instructions on how to reinstate your license is not available on the Web site.



www.dcfs.state.la.us