Federal and state law requires all employers to report new hires and rehires within 20 days of the employee’s hire date.
Approved Reporting Options
Online Reporting
Recommended
- Use the secure employer portal or interactive form
- Upload new hire files electronically
- Receive automated reporting confirmations
- Update saved bookmarks to LA-newhire.com
File Transfer
FTP/SFTP
- New host:
sftp.LA-newhire.com. - File layouts and requirements:
LA-newhire.com/ftp - Use approved file formats and transmission instructions
Mail or Fax
Alternative methods
- Mail:
Louisiana Directory of New Hires
P.O. Box 122
Norwell, MA 02061 - Fax:
888-223-1462 - Forms and instructions:
LA-newhire.com/forms
Why report electronically?
- Faster processing and confirmation of receipt
- Fewer errors and rejected records
- Less paper, postage, and manual handling
Required Information
Include the following information with each New Hire Report:
Employee Information
- Full name (first, middle, last, and suffix, if applicable)
- Social Security Number
- Residential address
- Date of hire
- Date of birth
- Occupation
- Salary and pay frequency
- State where hired
- Health insurance availability indicator
Employer Information
- Employer name
- Federal EIN and State EIN
- Employer address
- Payroll or worksite address (if different)
- Employer contact name
- Employer contact phone number
Rehired Employees
Report a rehired employee when the employee returns after being separated from employment for at least 60 consecutive days.
Multistate Employers
Visit the Louisiana Directory of New Hire website for multistate reporting options and electronic reporting instructions.
Questions or Assistance?
Louisiana Directory of New Hires
Phone: 888-223-1461
Fax: 888-223-1462
Email: [email protected]
Website: www.LA-newhire.com